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Employers Should Review USCIS Fillable Forms I-9 Completed Based on Download From USCIS Website Between November 14 and November 17, 2016 for Social Security Number Glitch

April 26, 2017

Any employer who used the revised fillable Form I-9, Employment Eligibility Verification, downloaded from the USCIS website between November 14 and November 17, 2016 should review those forms to ensure that their employees’ Social Security numbers appear correctly in Section 1. USCIS announced on April 17th that there was a temporary “glitch” when the revised fillable Form I-9 was first published on November 14, 2016. Numbers entered in the Social Security number field were transposed when employees completed and printed Section 1 using a computer.

For example, the number 123-45-6789 entered in the Social Security number field would appear as 123-34-6789 once the form printed. USCIS immediately repaired and reposted the form on November 17, 2016. Employers using a revised fillable Form I-9 that contains this glitch should download and save a new Form I-9 at uscis.gov/i-9.
 

Employers who notice their employees’ Social Security numbers are not written correctly should have their employees draw a line through the transposed Social Security number in Section 1, enter the correct Social Security number, and then initial and date the change. Employers should attach a written explanation to the Form I-9 about why the correction was made, to show good faith and limit liability in the event of an audit.

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